A board management tool lets board members to easily share and collaborate on documents prior to, during or after meetings. Facilitating communication between boards and the ability to examine documents and other material ahead of time means that boards are more prepared for meetings, and can make decisions quickly and efficiently.
Board directors used to rely on paper-based or digital tools which were not specifically designed for managing information flow during board meetings. These outdated methods often cause inefficiencies, lack of clarity about expectations for meetings, and disengaged board members. Board management software can help organizations move from paper to digital, improve efficiency in meeting preparation and execution, as well as increase productivity between meetings.
Consider the features that are most important to you when choosing the best board portal. For example, if you want to streamline the scheduling of meetings, choose a solution that provide simple, easy calendar tools. If you’re planning to hold virtual video conferences, select a solution that offers high-quality videoconferencing features and document sync.
If you plan to facilitate discussions during a virtual conference ensure that the software you choose to use has polling and discussion tools. Asking questions and receiving immediate responses from board members can be a powerful feature to help to facilitate the right conversation during the meeting. Nonprofit boards may also find it beneficial to be able to draft minutes of their meetings and then approve them afterward.